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Trip registration used to be mainly about correctly recording business and private kilometres. Today, the value of mobility data goes much further. The data generated every day can help organisations gain better insight into vehicle use, mobility costs, administrative processes and the actual need for capacity.
Every trip, every booking and every expense claim produces information. On their own, those data points say little. Together, they give a complete picture of how your organisation moves, what it costs and where you can work smarter. The MyFMS Mobility Hub brings that data together, so you make decisions based on facts instead of assumptions.
In short, the MyFMS Mobility Hub gives you:
Organisations in every sector that want to manage mobility, costs and administration smarter.
Government organisations, with a focus on BIO compliance and data storage in the Netherlands.
Healthcare organisations with care professionals on the road every day
It is not just the amount of data that matters, but above all its quality. Reliable registrations, driver identification, clear roles and permissions and a solid link with existing business processes ultimately determine how useful mobility information really is. The next step is to put this valuable source of information to the best possible use, creating more control over mobility, costs and operational processes.
MyFMS safeguards that quality at several levels. The platform, the hardware and the trip reports fully meet the requirements of the Dutch Quality Mark for Trip Registration Systems (Keurmerk RitRegistratieSystemen, KRRS) and the Dutch Tax Administration. Drivers are identified with their personal staff card or key fob. And the SCIM integration with Entra ID keeps users and access cards up to date at all times.
The modular MyFMS Mobility Hub is the platform that brings this control together in one solution. Its four pillars, Trip Registration, Fleet Management, In-company Shared Mobility and Mobility Management, use data from vehicles, machines and employee movements to help every organisation achieve its goals and cost reductions.
Start with the module that delivers the most value today and expand when your organisation is ready. All modules run on the same cloud platform, with one dashboard for mobility management, shared mobility, fleet management and trip registration, CO2 and sustainability, activity registration and analysis and reporting.
MyFMS Trip Registration records business and private trips automatically, without manual logbooks. MyFMS meets the Keurmerk RitRegistratieSystemen: the platform, the hardware and the trip reports all fully comply with the KRRS requirements and those of the Dutch Tax Administration.
Do several employees drive different vehicles? MyFMS makes this transparent by using the employee’s personal staff card or key fob, so every trip is linked to the right driver.
Extend MyFMS to fleet management and get real-time insight into your entire fleet. See the live locations of vehicles and key sites on detailed maps, review driven routes and schedule vehicle maintenance.
Generating reports from the right data lets you make the right choices and reach your targets and cost savings. You also make your fleet’s CO2 emissions visible and comply with the CSRD (sustainability).
MyFMS In-company Shared Mobility makes flexible use of vehicles easy. Employees book a vehicle themselves through the MyFMS app or the online MyFMS platform. A planner, for example within a healthcare organisation, can also assign a booking directly to an employee.
This prevents unnecessary idle time and the hassle of key management. Employees simply unlock the vehicle with the MyFMS app and are on their way. You stay in control of availability and use.
The MyFMS Mobility Management module offers organisations a complete and user friendly solution for managing mobility and supporting HR processes. Employees record their activities and real-time trips, including trips by own vehicle, bicycle and public transport. This creates insight into travel movements, costs and usage.
The application is designed to simplify daily processes and keep administrative tasks to a minimum. Smart integrations with the ERP system or HR software process expense claims automatically and correctly. This reduces errors, speeds up handling and lowers the administrative burden within the organisation.
Seamless connection to ERP and HR systems creates one central and secure environment where mobility, reporting and compliance come together.
With a SCIM integration between Entra ID and MyFMS, employees and company cards are managed automatically. New employees are added easily from the existing ERP or HR system, while leavers are processed automatically. Thanks to Single Sign-On (SSO), employees log in securely and easily with their existing company account.
Creating every employee manually and linking them to a company card is time consuming. The SCIM integration saves a lot of time during setup and is less prone to errors.
we serve our clients’ values and shape our services around them.
we think along with our clients, make proactive proposals and contribute to knowledge sessions and customer forums.
we specialise in fleet management and trip registration legislation.
we respond quickly and purposefully to changing market conditions.
Mobility data affects more and more departments within an organisation. HR deals with employees and mobility schemes, finance with expense claims and costs, and fleet management with vehicles and availability. When these processes are set up separately, duplicate input and extra administration soon follow. Making data centrally available in one platform lets you organise processes more efficiently.
Employees and mobility schemes
Activities, commuting and travel movements recorded centrally and linked to the HR system.
Expense claims and costs
Vehicles and availability
The MyFMS Mobility Hub is a modular cloud platform for managing mobility. It combines trip registration, fleet management, in-company shared mobility and mobility management in one environment.
Yes. The platform, the hardware and the trip reports fully meet the requirements of the Keurmerk RitRegistratieSystemen and the Dutch Tax Administration.
No. The platform is modular. You can start with one pillar and expand later.
Yes. With Mobility Management, employees register business trips by own vehicle, bicycle and public transport in the MyFMS App and link them directly to activities.
All data is stored in a Private Cloud in the Netherlands. MyFMS is ISO 9001 and ISO 27001 certified and BIO compliant.
Yes. Expense claims are processed automatically through integrations with ERP systems and HR software. Users and access cards are managed through a SCIM integration with Entra ID, including Single Sign-On.
Curious how MyFMS helps organisations make smarter use of mobility data?
Explore the possibilities or get in touch for an introduction. We are happy to think along with you.
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