{"id":1651,"date":"2026-04-09T10:54:26","date_gmt":"2026-04-09T08:54:26","guid":{"rendered":"https:\/\/2026.myfms.com\/?page_id=1651"},"modified":"2026-04-13T14:26:47","modified_gmt":"2026-04-13T12:26:47","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/devwww.myfms.com\/en\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"1651\" class=\"elementor elementor-1651\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a4a3a3c e-flex e-con-boxed wpr-equal-height-no e-con e-parent\" data-id=\"a4a3a3c\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9ff7cd2 breadcrumb-wrap elementor-widget elementor-widget-breadcrumbs\" data-id=\"9ff7cd2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"breadcrumbs.default\">\n\t\t\t\t\t<p id=\"breadcrumbs\"><span><span><a href=\"https:\/\/devwww.myfms.com\/en\/\" class=\"bread-home-link\"><span class=\"bread-home\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\">\n        <path d=\"M12.7068 2.293L21.7068 11.293C22.3368 11.923 21.8908 13 20.9998 13H19.9998V19C19.9998 19.7956 19.6837 20.5587 19.1211 21.1213C18.5585 21.6839 17.7954 22 16.9998 22H15.9998V15C15.9998 14.2348 15.7075 13.4985 15.1825 12.9417C14.6576 12.385 13.9397 12.0499 13.1758 12.005L12.9998 12H10.9998C10.2041 12 9.44108 12.3161 8.87847 12.8787C8.31587 13.4413 7.99979 14.2044 7.99979 15V22H6.99979C6.20415 22 5.44108 21.6839 4.87847 21.1213C4.31587 20.5587 3.99979 19.7956 3.99979 19V13H2.99979C2.10979 13 1.66279 11.923 2.29279 11.293L11.2928 2.293C11.4803 2.10553 11.7346 2.00021 11.9998 2.00021C12.265 2.00021 12.5193 2.10553 12.7068 2.293Z\" fill=\"currentColor\"\/>\n        <\/svg> <span class=\"breadcrumb-home-text\">Home<\/span><\/span><\/a><\/span><\/span><\/p>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6b12a6a title-wrap elementor-widget elementor-widget-shortcode\" data-id=\"6b12a6a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e28aa7 elementor-widget elementor-widget-heading\" data-id=\"8e28aa7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Privacy Policy<\/h1>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-35802a6 e-flex e-con-boxed wpr-equal-height-no e-con e-parent\" data-id=\"35802a6\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9ad7981 text-wrap elementor-widget elementor-widget-text-editor\" data-id=\"9ad7981\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>MyFMS, located at Vlierweg 38a, 3991 BD Houten, is responsible for processing personal data within the MyFMS product as described in this privacy statement.<br \/><b>Version 1.5<\/b><br \/>September 5, 2024<\/p><h3>Contact Details<\/h3><p><a href=\"https:\/\/www.myfms.com\/\">www.myfms.com<\/a><br \/>Vlierweg 38a<br \/>3991 BD Houten<br \/>+31 30 635 5700<\/p><h3>Personal Data We Process<\/h3><p>Micpoint B.V. processes your personal data because you use our services and\/or provide it to us. We process the following data:<\/p><ul><li>First and last name<\/li><li>Address details<\/li><li>Phone number<\/li><li>Email address<\/li><li>IP address<\/li><li>Location data<\/li><\/ul><h3>Sensitive Personal Data We Process<\/h3><p>Our website and\/or service is not intended to collect data from visitors under the age of 16, unless they have permission from a parent or guardian. However, we cannot verify whether a visitor is older than 16.<\/p><p>We therefore advise parents to be involved in their children&#8217;s online activities to prevent data from being collected without parental consent.<\/p><p>If you believe that we have collected personal data from a minor without such consent, please contact us at <a class=\"decorated-link cursor-pointer\" href=\"mailto:info@micpoint.nl\" rel=\"noopener\">info@micpoint.nl<\/a>, and we will delete this information.<\/p><h3>Purpose and Legal Basis for Processing Personal Data<\/h3><p>MyFMS processes your personal data for the following purposes:<\/p><ul><li>Processing data for trip registration<\/li><li>Processing data to follow up on alarm notifications<\/li><li>Contacting you by phone or email when necessary to provide our services<\/li><li>Sending newsletters and\/or promotional materials<\/li><li>Informing you about changes to our services and products<\/li><\/ul><h3>Automated Decision-Making<\/h3><p>MyFMS does not make decisions based on automated processing that could have significant consequences for individuals.<\/p><p>These are decisions made by computer programs or systems without human intervention (for example, a Micpoint B.V. employee).<\/p><p>MyFMS uses the following systems:<br \/>MyFMS, for registering trips of individual users within an organization who are authorized to log in using their email address.<\/p><h3>How long we retain personal data<\/h3><p>MyFMS does not retain your personal data longer than strictly necessary to achieve the purposes for which it was collected. We apply the following retention periods for different categories of personal data:<\/p><p><b>First and Last Name<\/b><br \/>This data is necessary to identify a user in the system and to ensure reports contain the correct ownership details. The retention period is a maximum of 2 years following the termination of the contract.<\/p><p><b>Address<\/b><br \/>The address is only stored if the organization uses the \u201cTime Management\u201d module. It is used to determine whether a trip qualifies as commuting. The retention period is a maximum of 2 years following the termination of the contract.<\/p><p><b>Phone Number<\/b><br \/>Providing a phone number is optional. It is used only for the administrator\u2019s convenience to contact the user (employee) if necessary. The retention period is a maximum of 2 years following the termination of the contract.<\/p><p><b>Email Address<\/b><br \/>The email address is required to verify the identity of the user when logging into the platform. The retention period is a maximum of 2 years following the termination of the contract.<\/p><p><b>IP Address<\/b><br \/>The IP address is stored for security purposes, specifically for IP whitelisting and to identify whether a user logs into an account from multiple devices. The retention period is a maximum of 6 months.<\/p><p><b>Location Data<\/b><br \/>Location data is required to generate trips based on coordinates and to demonstrate where a user has traveled. Trip records are retained for a maximum of 7 years, in accordance with the statutory retention period for tax-related trips.<\/p><p><b>Analytical Data<\/b><br \/>The analytical data is collected by Google Analytics and is retained for 26 months for the purpose of analysis and optimizing our website.<\/p><h3>Cookies or Similar Technologies We Use<\/h3><p>MyFMS uses only technical, functional, and analytical cookies that do not infringe on your privacy. A cookie is a small text file stored on your computer, tablet, or smartphone when you first visit this website.<\/p><p>The cookies we use are necessary for the proper functioning of the website and your user experience. They ensure the website works correctly and remember your preferences. We also use them to optimize our website.<\/p><p>You can opt out of cookies by configuring your internet browser to stop storing cookies. You can also delete previously stored data through your browser settings.<\/p><hr \/><h3>Accessing, Modifying, or Deleting Your Data<\/h3><p>You have the right to access, correct, or delete your personal data. You can do this through your account settings.<\/p><p>You also have the right to withdraw your consent for data processing, object to the processing of your personal data, and request data portability. This means you can request that we send your personal data in a digital file to you or another organization of your choice.<\/p><p>To exercise these rights or if you have any questions about data processing, please send a request to <a href=\"mailto:info@micpoint.nl\">info@micpoint.nl<\/a>.<\/p><p>To verify your identity, we may ask you to provide a copy of your ID. Please black out your photo, MRZ (machine-readable zone), passport number, and citizen service number (BSN) to protect your privacy.<\/p><p>Micpoint B.V. will respond as soon as possible, and no later than four weeks. You also have the right to file a complaint with the Dutch Data Protection Authority via:<br \/><a class=\"decorated-link\" href=\"https:\/\/autoriteitpersoonsgegevens.nl\/nl\/contact-met-de-autoriteit-persoonsgegevens\/tip-ons\" target=\"_blank\" rel=\"noopener\">https:\/\/autoriteitpersoonsgegevens.nl\/nl\/contact-met-de-autoriteit-persoonsgegevens\/tip-ons<\/a><\/p><hr \/><h3>How We Protect Personal Data<\/h3><p>MyFMS takes the protection of your data seriously and implements appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized changes.<\/p><p>If you believe your data is not properly secured or suspect misuse, please contact our support team at:<br \/><a class=\"decorated-link\" href=\"mailto:support@myfms.com\" rel=\"noopener\">support@myfms.com<\/a><\/p><hr \/><h3>Privacy Officer Contact Details<\/h3><p>Frank Leemkuil (Director) is the Privacy Officer of Micpoint B.V.<br \/>You can contact him at:<br \/><a class=\"decorated-link\" href=\"mailto:privacy@micpoint.nl\" rel=\"noopener\">privacy@micpoint.nl<\/a><\/p><hr \/><h3>Sharing Personal Data with Third Parties<\/h3><p>Micpoint B.V. shares personal data with third parties only when necessary to perform our agreement with you or to comply with legal obligations.<\/p><div class=\"tbl-responsive\"><table><thead><tr><th>Sub-processor<\/th><th>Purpose<\/th><th>EEA<\/th><th>Address<\/th><\/tr><\/thead><tbody><tr><td>Localyse<\/td><td>Convert GPS coordinates to address<\/td><td>Yes<\/td><td>Klipperaak 201, 2411 ND Bodegraven, Netherlands<\/td><\/tr><tr><td>OutSmart<\/td><td>Digital work orders<\/td><td>Yes<\/td><td>Nevelgaarde 5A, 3436 ZZ Nieuwegein, Netherlands<\/td><\/tr><tr><td>ExactOnline<\/td><td>ERP<\/td><td>Yes<\/td><td>Molengraaffsingel 33, 2629 JD Delft, Netherlands<\/td><\/tr><tr><td>Zoho<\/td><td>CRM, marketing, analytics<\/td><td>Yes<\/td><td>Beneluxlaan 4B, 3527HT Utrecht, Netherlands<\/td><\/tr><tr><td>ParkD<\/td><td>Parking services<\/td><td>Yes<\/td><td>Van de Wervestraat 20, 2060 Antwerp<\/td><\/tr><tr><td>EuroPAC<\/td><td>Alarm monitoring<\/td><td>Yes<\/td><td>Batavenweg 2, 5349 BB Oss, Netherlands<\/td><\/tr><tr><td>SMTP2GO<\/td><td>Email delivery<\/td><td>Yes<\/td><td>1710 Keller Parkway #2093, Keller, TX, USA<\/td><\/tr><tr><td>Microsoft<\/td><td>Office 365<\/td><td>Yes<\/td><td>Evert van de Beekstraat 354, Schiphol<\/td><\/tr><tr><td>TransIP<\/td><td>Data centers<\/td><td>Yes<\/td><td>Schipholweg 9B, 2316 XB Leiden, Netherlands<\/td><\/tr><\/tbody><\/table><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>MyFMS, located at Vlierweg 38a, 3991 BD Houten, is responsible for processing personal data within the MyFMS product as described in this privacy statement.Version 1.5September 5, 2024 Contact Details www.myfms.comVlierweg 38a3991 BD Houten+31 30 635 5700 Personal Data We Process Micpoint B.V. processes your personal data because you use our services and\/or provide it to us. We process the following data: First and last name Address details Phone number Email address IP address Location data Sensitive Personal Data We Process Our website and\/or service is not intended to collect data from visitors under the age of 16, unless they have permission from a parent or guardian. However, we cannot verify whether a visitor is older than 16. We therefore advise parents to be involved in their children&#8217;s online activities to prevent data from being collected without parental consent. If you believe that we have collected personal data from a minor without such consent, please contact us at info@micpoint.nl, and we will delete this information. Purpose and Legal Basis for Processing Personal Data MyFMS processes your personal data for the following purposes: Processing data for trip registration Processing data to follow up on alarm notifications Contacting you by phone or email when necessary to provide our services Sending newsletters and\/or promotional materials Informing you about changes to our services and products Automated Decision-Making MyFMS does not make decisions based on automated processing that could have significant consequences for individuals. These are decisions made by computer programs or systems without human intervention (for example, a Micpoint B.V. employee). MyFMS uses the following systems:MyFMS, for registering trips of individual users within an organization who are authorized to log in using their email address. How long we retain personal data MyFMS does not retain your personal data longer than strictly necessary to achieve the purposes for which it was collected. We apply the following retention periods for different categories of personal data: First and Last NameThis data is necessary to identify a user in the system and to ensure reports contain the correct ownership details. The retention period is a maximum of 2 years following the termination of the contract. AddressThe address is only stored if the organization uses the \u201cTime Management\u201d module. It is used to determine whether a trip qualifies as commuting. The retention period is a maximum of 2 years following the termination of the contract. Phone NumberProviding a phone number is optional. It is used only for the administrator\u2019s convenience to contact the user (employee) if necessary. The retention period is a maximum of 2 years following the termination of the contract. Email AddressThe email address is required to verify the identity of the user when logging into the platform. The retention period is a maximum of 2 years following the termination of the contract. IP AddressThe IP address is stored for security purposes, specifically for IP whitelisting and to identify whether a user logs into an account from multiple devices. The retention period is a maximum of 6 months. Location DataLocation data is required to generate trips based on coordinates and to demonstrate where a user has traveled. Trip records are retained for a maximum of 7 years, in accordance with the statutory retention period for tax-related trips. Analytical DataThe analytical data is collected by Google Analytics and is retained for 26 months for the purpose of analysis and optimizing our website. Cookies or Similar Technologies We Use MyFMS uses only technical, functional, and analytical cookies that do not infringe on your privacy. A cookie is a small text file stored on your computer, tablet, or smartphone when you first visit this website. The cookies we use are necessary for the proper functioning of the website and your user experience. They ensure the website works correctly and remember your preferences. We also use them to optimize our website. You can opt out of cookies by configuring your internet browser to stop storing cookies. You can also delete previously stored data through your browser settings. Accessing, Modifying, or Deleting Your Data You have the right to access, correct, or delete your personal data. You can do this through your account settings. You also have the right to withdraw your consent for data processing, object to the processing of your personal data, and request data portability. This means you can request that we send your personal data in a digital file to you or another organization of your choice. To exercise these rights or if you have any questions about data processing, please send a request to info@micpoint.nl. To verify your identity, we may ask you to provide a copy of your ID. Please black out your photo, MRZ (machine-readable zone), passport number, and citizen service number (BSN) to protect your privacy. Micpoint B.V. will respond as soon as possible, and no later than four weeks. You also have the right to file a complaint with the Dutch Data Protection Authority via:https:\/\/autoriteitpersoonsgegevens.nl\/nl\/contact-met-de-autoriteit-persoonsgegevens\/tip-ons How We Protect Personal Data MyFMS takes the protection of your data seriously and implements appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized changes. If you believe your data is not properly secured or suspect misuse, please contact our support team at:support@myfms.com Privacy Officer Contact Details Frank Leemkuil (Director) is the Privacy Officer of Micpoint B.V.You can contact him at:privacy@micpoint.nl Sharing Personal Data with Third Parties Micpoint B.V. shares personal data with third parties only when necessary to perform our agreement with you or to comply with legal obligations. Sub-processor Purpose EEA Address Localyse Convert GPS coordinates to address Yes Klipperaak 201, 2411 ND Bodegraven, Netherlands OutSmart Digital work orders Yes Nevelgaarde 5A, 3436 ZZ Nieuwegein, Netherlands ExactOnline ERP Yes Molengraaffsingel 33, 2629 JD Delft, Netherlands Zoho CRM, marketing, analytics Yes Beneluxlaan 4B, 3527HT Utrecht, Netherlands ParkD Parking services Yes Van de Wervestraat 20, 2060 Antwerp EuroPAC Alarm monitoring Yes Batavenweg 2, 5349 BB Oss, Netherlands SMTP2GO Email delivery Yes 1710 Keller Parkway #2093, Keller, TX, USA Microsoft Office 365 Yes Evert van de<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1651","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Privacy Statement | MyFMS Fleet Management<\/title>\n<meta name=\"description\" content=\"My Fleet Management System is an international application designed to be fast, secure, and modular in structure. 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